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đŸ› ïž Top 5 Tools School Owners Should Use to Shortcut Time

Smarter Tools, Stronger Systems, and a Sneak Peek at the Event That Will Redefine Your 2025 đŸ‘ŠđŸ”„

Author

Adam Kifer
April 15, 2025

Hello, kickers!

🚀 The Kick is Here: Tools, Tactics, and Total Game-Changers

This week’s edition is all about working smarter, not harder. In our feature article, Top 5 Tools School Owners Should Use to Shortcut Time, we’re sharing the exact tools we use daily to save hours, boost productivity, and keep our schools running like machines.

You’ll also find leadership gold in What’s Kickin’ on Social, powerful business mindset shifts from How Leaders Inspire Accountability, client wins in Relentless Results, and a big announcement for our next Impakt Mastermind Live event in Nashville! Let’s get into it and level up your school one smart move at a time. đŸ‘ŠđŸ”„

đŸ› ïž Top 5 Tools School Owners Should Use to Shortcut Time

Let’s be honest—most martial arts school owners are juggling way too many responsibilities. Between teaching classes, running operations, and trying to market your school, your time disappears fast.
But here’s the good news: You don’t need more hours in the day—you just need the right tools in your corner. Here are the Top 5 tools we use daily at MUV and with our coaching clients to save time, reduce friction, and move faster.

🧠 1. ChatGPT – Your AI Assistant for Everything

If you’re still not using ChatGPT, you’re wasting hours every week.
We use it for:

  • Writing emails

  • Crafting social media posts

  • Generating blog content and newsletters

  • Creating images, illustrations, and ad scripts

The mobile app is a game-changer for quick answers, content generation, or research while you’re on the go.
If you’ve ever stared at a blank screen wondering what to post... ChatGPT fixes that.

🎹 2. Canva – Design Made Dead Simple

Pair ChatGPT with Canva and you’ve got a lethal combo.
We use Canva for:

  • Class plans

  • Social media graphics and videos

  • Posters, flyers, pricing sheets, even digital magazines

The drag-and-drop interface is stupid simple, and it’s super easy to collaborate with your team on projects.
Bonus: You can set up brand templates so your materials are always on-brand, even if your designer is your 15-year-old niece.

🎬 3. CapCut – Pro Video, Zero Headache

Want to post high-impact reels and shorts? Use CapCut.
You’ll get:

  • Pre-designed templates

  • Drag-and-drop editing

  • Pro-looking videos in under 60 seconds

We’ve used it to repurpose class footage, student testimonials, and instructor content. It’s perfect for getting scroll-stopping videos without hiring a videographer.

🔐 4. 1Password – Control Access, Protect Your Business

Passwords are a pain—especially when you’re giving staff access to platforms and tools.
With 1Password:

  • You assign logins to each team member

  • You remove access in one click when someone leaves

  • You autofill credentials without ever showing the actual password

It’s secure. It’s fast. And it keeps your business protected and organized.

💬 5. Slack – Internal Communication That Doesn’t Suck

If your team is still texting each other or drowning in a group chat
 stop.
Slack gives you:

  • Private channels for different teams

  • Direct messaging

  • Easy file sharing and integrations

  • A single place for all internal communication

Our team uses Slack daily to share:

  • End-of-shift debriefs

  • Class wins and notes

  • Instructor updates and announcements

Once you get your team into Slack, you’ll never go back.

🏁 Final Word: It’s Not About Working Harder


It’s about working smarter.
The right tools can save you dozens of hours every month, streamline your workflow, and keep your team on the same page.

Start with just one of the tools above, and you’ll see the difference.
Got a favorite tool not on this list? Let us know—we’re always testing new ways to help school owners win faster.

đŸ”„ Impakt Mastermind Live: Nashville 2025 – Are You In?

If you’re serious about transforming your business in 2025, this is your invitation to the most impactful event of the year for martial arts school owners:

đŸŽ€ Impakt Mastermind – Nashville Live Event
📍 Location: Virgin Hotel, Nashville
📅 Dates: May 16–17, 2025

This isn’t just another seminar—it’s two powerhouse days of strategies, breakthroughs, and real-world tactics to grow your school and increase enrollments fast.

You’ll learn from an expert speaker lineup including:
đŸ”„ Adam Kifer
đŸ”„ Kelly Murray
đŸ”„ Jadi Tention
đŸ”„ Donovan Rider
đŸ”„ Bryce Kimball
⭐ Special Guest: Taylor Welch

💾 Ticket Options:

  • General Admission: $497

  • VIP Experience: $1497 (Only $497 for first-time attendees with code: IMPAKT2025)

  • Bring a Guest: Just $297

Whether you’re looking to refine your systems, scale to multiple locations, or build a team that can run without you, Impakt Live will give you the tools and the roadmap to get there.

đŸŽŸïž Lock in your seat now: impaktlive.com
🏹 Book your discounted hotel room: Virgin Hotel Nashville

Let’s make 2025 the year you stop playing small and start leading with IMPAKT.

đŸ”„ What’s Kickin’ on Social

The Kick’s pick of the hottest headlines in social this week:

What’s Kickin’ on Social This Week đŸ‘ŠđŸ”„

This week’s social feed is packed with perspective—from leadership and humility to finding your purpose and trusting in the bigger plan. These are the kind of posts that remind you why you do what you do and how to lead with more clarity and impact.

đŸ”„ Taylor Welch – God Doesn’t Pick the Logical Choice
When God chooses someone for a mission, it’s rarely the one that makes sense on paper. 
👉 Read Here (Facebook Post)

đŸ”„ Ron Sell – Do What Fuels You
Ron shares a powerful clip about focusing your time and energy on what fuels your passion instead of what just fills your plate. Burnout isn’t caused by doing too much—it’s from doing the wrong things too long.
👉 Watch Here (Facebook Video)

đŸ”„ Simon Sinek – Leadership Is About Letting Go
True leadership isn’t about control—it’s about empowering others. Simon explains why letting go creates space for your team to step up and lead too.
👉 Read Here (Facebook Post)

đŸ”„ Dave Kovar – Don’t Be a One-Upper
In a world full of egos, be the leader who listens. Dave drops wisdom on the importance of humility in conversations, and why being a “one-upper” breaks trust faster than it builds rapport.
👉 Read Here (Facebook Post)

đŸ”„ Dan Martell – Success Doesn’t Require Special Talent
You don’t have to be special—you just have to show up, stay consistent, and do the work. Dan reminds us that success is built on habits, not gifts.
👉 Watch Here (Facebook Reel)

đŸ”„ Take the lessons that resonate and bring them into your school this week. Lead with heart, and keep kicking forward.

😂 Martial Memes

These memes hit home for all of us martial artists and gave us a good chuckle. Click on the image to view the original account that posted each meme. Enjoy!

Have a MEME that you want featured? Send them to us at [email protected] or tag our instagram account @thekicknewsletter.

📖 What We’re Reading: How Leaders Inspire Accountability by Michael Timms

Accountability isn’t about micromanaging or calling people out—it’s about creating a culture where people take ownership because they want to, not because they have to. In How Leaders Inspire Accountability, Michael Timms breaks down exactly how to build that kind of culture in your organization.

This book is a must-read for martial arts school owners who are tired of having to chase down staff to do what they said they’d do. It teaches you how to move from managing tasks to inspiring responsibility.

Key Takeaways for School Owners:

✅ Accountability starts with clarity – If your team doesn’t know exactly what’s expected, it’s not accountability—it’s confusion.

✅ You get what you tolerate – If you’re letting things slide, you’re teaching your team that it’s okay. Standards only stick when you consistently enforce them.

✅ The best accountability is self-driven – When you create the right environment, your team starts taking ownership without you needing to push.

This isn’t a book about punishment—it’s a blueprint for building a team you can trust to lead when you’re not in the room.

📚 Grab your copy here: How Leaders Inspire Accountability on Amazon

What’s one area in your school where raising the standard would immediately boost performance? đŸ‘‡đŸ”„

📈 Relentless Results: Success Stories from RMA

Another week, another round of big wins from school owners working with Relentless Media Agency (RMA)—and these stories are proof that when you dial in the right strategy, the results follow fast.

đŸ”„ Jeremy Epstein – From $100 to $18/Lead
Jeremy’s campaign has gone through a major transformation. With a few key optimizations, his lead cost dropped from $100 in January to just $18 in the past 7 days!
This is what happens when you stop guessing and start working with a team that lives in ad strategy every day. The RMA Ad Ninjas stay behind the scenes, constantly tweaking, testing, and improving to get better results for clients.

🚀 Stefan Vujanovic – Summer Camp Campaign Is Heating Up!
In just 5 days, Stefan’s Summer Camp campaign brought in 8 leads at only $15 per lead. That’s how you get momentum fast.
If you haven’t started promoting your Summer Camp yet, this is your sign—now is the time to jump in. Whether you’re late to the party or just want to take it to the next level, we’ll help you launch and fill your program with ease.

👉 Want results like this? Book a discovery call with RMA today and let’s build your next big win together.

📬 Have Something That Is Kick Worthy?

We know our readers have great ideas, insights, and stories to share! If you’ve got something that’s "kick-worthy"—whether it’s a success story, a marketing tip, or something that’s helping your school thrive—submit it to us at [email protected]. Your content could be featured in an upcoming edition of The Kick and shared with martial arts school owners around the world!

đŸ”„ That’s a Wrap for This Week!

From dialing in your systems with smarter tools to surrounding yourself with the right people and strategies, this week’s edition was all about leveling up with intention. Whether it’s implementing just one new tool, booking your seat for Impakt Live, or simply taking that next leadership step—you’re building the kind of business that lasts.

Keep moving with purpose, keep sharpening your edge, and as always—stay focused, stay relentless, and keep kicking forward. đŸ‘ŠđŸ”„